10 Receipt of Payment Templates & Best Practices to Make Your Own (2024)

Financial management requires precision and vigilance to prevent any discrepancies that can disrupt your financial stability. A survey by a U.S. bank, as reported by Forbes, found that as many as 82% of small businesses fail due to poor cash flow management, often due to poor financial record-keeping.

One critical tool for managing financial transactions and preventing missed payments is the receipt of payment. The receipt of payment serves as proof of payment, an audit trail and prevents tax complications.

To assist you in creating your receipt of payment seamlessly, we have handpicked some of our professionally designed receipt of payment templates that you can customize and use for your business. We’ll also discuss the importance of payment receipts and what you should include in yours.

Here’s a short selection of 8 easy-to-edit payment receipt templates you can edit, share and download with Visme. View more templates below:

Table of Contents

• What Is a Receipt of Payment?
• The Importance of a Receipt of Payment
• Payment Receipt vs. Invoice: What’s the Difference?
• What to Include in Your Receipt of Payment
• 10 Receipt of Payment Templates
• How to Make a Receipt of Payment with Visme
• 3 Receipt of Payment Best Practices

What Is a Receipt of Payment?

A receipt of payment, also known as a payment receipt, is a document that acknowledges a partial or complete payment for a product or service.

A receipt of payment acts as proof of purchase that a business (seller) gives to its customer (buyer) after they have received payment for their product or service.

This document is very versatile in design and delivery. It can be delivered physically, like paper receipts in a brick-and-mortar sales shop, or electronically through email, apps, or other digital platforms.

Receipts of payment are useful for both the buyer and the seller. It helps to keep track of payment amounts, payment dates and outstanding debts.

Using a purchase order from your customer can make filling out your payment receipt seamless. With a purchase order, your customer puts in all their details as well as the details of items they require from you.

The Importance of a Receipt of Payment

Here are four reasons why you absolutely should have and deliver payment receipts.

Proof of Purchase

The most direct function of a payment receipt is to act as proof of purchase. It confirms that a transaction had occurred between two parties, detailing what was purchased, how much was paid, and when the transaction took place.

Aids Record Keeping and Accounting

Whether you’re a freelancer or a business owner, a receipt of payment helps you stay aware and on top of every product or service that has been purchased. It helps keep track of income and expenditures, providing a basis for budgeting, financial planning, and cash flow management.

Useful During Tax Season

Receipts of payments can come in very handy if you need to claim tax deductions on certain business expenses or show proof of income flow.

Legal Protection

Receipts can also serve as a form of legal protection. They can help resolve disputes regarding payments or services and can be used as evidence in court if necessary.

Payment Receipt vs. Invoice: What’s the Difference?

Made with Visme Infographic Maker

It may be easy to mix up the use of a payment receipt and an invoice. But what really is the difference?

In simple terms, an invoice is a document sent to customers to request an outstanding payment, while a payment receipt is a document that acknowledges when a payment has been made.

Both documents are useful during the sales cycle.

Let’s say that your business offers printing services to schools. One school requested 50 flyers for their upcoming school dance and they made a deposit.

Once you have delivered these flyers in the agreed time, you will send an invoice with instructions on the payment balance, mode of payment, payment due date, and other important information.

After they have made payments (whether in installments or at once), you will send a receipt or payment showing the amount of money that was paid, the date of payment, and more, as proof of the transactions.

An invoice and receipt may have similar information in them. But the main difference between the two documents is the timing at which they are utilized in the sales cycle.

Here’s what an invoice template looks like:

What to Include in Your Receipt of Payment

A receipt of payment may vary based on the type of business you do, the products or services you offer, or where your business is based. However, here are the key components to include in your payment receipt:

• Your brand/business logo
• Your business name, address, and contact information
• The date payment is made
• The receipt or order number
• Your customer’s full name and contact information
• A list of all products or services purchased
• The price, quantity, and description of the product or service
• The total amount paid by the customer
• Additional fees (like delivery fees or service tax) or discounts
• Mode of payment (cash, credit card, checks, white transfer, or other payment methods)
• Payment balance and due date (If you’re sending a receipt for an installment payment)
• Any terms and conditions
• Signature

10 Receipt of Payment Templates

Creating your receipt of payment for the first time can be daunting. The good news is that Visme’s editor and wide range of premade templates make it a breeze.

Here are 10 payment receipt templates that you can customize to make yours right away.

1. E-Commerce Receipt Template

This stunning e-commerce receipt is great for any type of e-commerce business. Use it to inform your customers of their successful orders. Include details and the price of the product they have purchased and a breakdown of the total payable amount.

What makes this template stand out is the ease with which customers can track their orders. Your customers can easily click on the ‘Track Order’ button and be redirected to the appropriate page. You can easily link to the track order page and add hover effects if you wish using Visme’s interactive tool.

2. Purchase Receipt Template

This template is the best for you if you have an online store. Use this purchase receipt template to capture all necessary information for your products sold.

Its subtle, colorful layout makes it unique to the business type and customers. This template makes it easy to include your customer’s contact and shipping details and any discounts on your products.

An interesting part of this template is the fact that your customers can easily interact with your brand. They can do this through your email or the social buttons at the footer of the page.

3. Gadget Receipt Template

Do you own a gadget or equipment store? If yes, then this template suits your business perfectly. This template includes important information such as when the order will be received, the payment status, how the customer made the payment and the mode of shipping. These details keep your customers informed and you accountable.

4. Donation Receipt Template

This donation receipt template comes in handy when a donation is made to your charity or a cause. With a bold header stating “donation receipt”, your recipient is immediately aware of the purpose of the document.

Speaking of purpose, this template includes a section to describe the purpose of the donation. This shows the recipient that the money donated will be used for the intended purpose. At the footer, you also have the full names of the donor and receiver, along with a signature slot.

5. Product Receipt Template

Use this product receipt template to highlight the various products your customers purchase from your retail store or online business.

This template clearly defines the unit price from the total price of the product and the quantity of that item bought. This can be a great feature to have on your payment product receipt for detailing.

6. Sales Receipt Template

Would you prefer a clean, plain payment receipt template for your business? If yes, use this minimalist sales receipt template.

This simple template utilizes the header to place the brand logo, company contact details, date, and receipt number. These are all important details and are placed where they can easily be accessed.

An amazing feature of this template is the footer section. It includes details of the payment method and even the check number. The breakdown of the total payment includes the percentage of the sales tax and the amount so that nothing is assumed.

Use this template if you want a detailed but simple display of all payments made for purchase. You can add 3D icons and animated elements to make your receipt more visually appealing.

7. School Tuition Receipt Template

If you’re wondering if you should give out a receipt for tuition paid into your school, tutoring, or training program, this is your sign to do so.

This stunning school tuition template sets a warm yet professional tone. It includes the name and address of the school in the header and lists out the details of what the fee covers. It also provides a signature slot for the head of the school and the parent.

If you have your own school letterhead, colors, and special fonts, you can easily adapt this template to fit your brand assets with Visme’s Brand Wizard tool.

8. Subscription Receipt Template

Do you have a membership, subscription-based business, or a community with a weekly or monthly recurring fee? Well, look no further for an amazing subscription receipt template designed with all your needs in mind.

This template begins with a personalized thank you message for your customer and highlights the subscription name/type, the price per month, and the time in which the payment will cover.

You can add or remove segments to suit your own business as well as update your auto-renewal message or terms and conditions.

As the months pass, you may want to update your logo, footer notes, or even address. Make use of Visme’s Dynamic field tool to automatically insert relevant changes and information into your document.

9. Delivery Receipt Template

Send out payment receipts for your delivery or logistics company in style with this modern template. This is a great opportunity to include your brand tagline to boost your brand's identity with your customers.

This template places the correct contact information of the customer as well as the exact goods that were delivered to them.

It also provides a signature line for the confirmation of goods and payments received.

10. Grocery Shop Receipt Template

Beautifully capture each item bought in your grocery shop using this grocery shop receipt template.

This template highlights the date and time when the receipt was given, as well as the cashier who attended to that customer and gave them the receipt. With a simple table, it lists out each item bought with the rate, quantity, and subtotal.

This grocery shop receipt template stands out with a footer message. You can personalize that message to suit what your business is known for and what will make your customers feel appreciated.

You can easily share and publish your grocery shop receipt to your customers digitally or print it and hand them a hard copy if you prefer that.

How to Make a Receipt of Payment with Visme

It’s time to buckle up and create your receipt of payment!

But first, here what a finance manager thinks of Visme:

“I feel that for anyone who wants to improve efficiency and effectiveness at the workplace, VISME gives you the extra edge to take things forward. It's an apt tool for quickly converting your thought process into a unique communication.”

Autumn | Finance Manager

Let’s dive into a step-by-step breakdown of how you can use Visme to create your personalized Payment receipt.

Note: You can also create a professional invoice with Visme. Check out this detailed guide to learn how.

Step 1: Choose a Payment Receipt Template

We’ve gone over 10 stunning receipts templates that you can customize to suit your business.

If you want to save time and have your payment receipt ready right away, log in to your Visme account (or create a free account) and browse through our professionally designed payment receipt template for the one that suits you best.

When you find your best choice, you can either preview the template or click on “use this template,” and it will take you straight to the editor.

Step 2: Update your Business Details and Receipt ID

On the top of the page, you will see that the company’s name is written alongside the contact details, address, and other business information.

Simply double-click on that section and edit the text to include your business details. You can also update your receipt ID to 001 if this is your first one or use whatever format you like.

Step 3: Update Customer Information

Your customer name, phone number, or shipping/delivery address will need to be updated on your payment receipt.

To do this, double-click on the text you want to change and type in your customer’s correct information. Ensure you crosscheck each piece of information for accuracy.

If you want to change the position of the text box, you can also select, drag, and drop it to your desired spot on your payment receipt.

Step 4: List the Products or Services Purchased

Now it’s time to list out all the products that were purchased along with their description, price, and quantity (if applicable).

Most times, these items are listed on a table because it helps with the presentation and organization of the items.

Simply click on the table and on the section you would like to modify.

You can update the name of your product, the quantity, and also the currency it was purchased or paid in.

You can also add a row or column to the table. Click on the table and press edit. You will find a plus sign to add a new row or column to the table. If you make a mistake, you can always undo your last move.

And if you have your information in Google Sheets or Excel, Visme lets you easily import external data. You can connect your table and pull in the information.

Step 5: Update Any Discounts, Additional Costs, and Total Amount

Once you have itemized all the products or services purchased, sum up all items to a sub-total.

Visme templates offer a space to include the percentage or amount of any additional fees like service tax, shipping fee, etc. You can also include a discount or promo code.

After calculating the additional charges, type in the total amount that your client paid. If this was an installment payment, you can include the remaining balance and due date.

Step 6: Add Your Terms and Condition, Tagline, or Notes

At the footer of your template, you can add your terms and conditions and privacy policy. Or simply write a note for your customer.

This can be a thank you message or updated information. You can also update the social media buttons to link to your business social channels. Simply click on the icon and press “Actions” at the top of the page.

Copy your social channel link and paste it into the provided space and voila!

Step 7: Customize the Design of Your Template

After you’ve included all the relevant information to your payment receipt, you can choose to design the template to suit your brand or business.

With Visme, you have a ton of options to easily adapt this template to suit your brand. You can choose from a variety of colors or fonts by clicking on them and browsing through the various fonts, colors, and formats Visme offers.

You can also browse the theme colors on the left-hand panel to find the best color combinations or graphics for your payment receipt.

And if you would like an easier way, you can take advantage of Visme’s brand design tool and save all your brand assets so that it automatically adapts to your payment receipt.

Step 8: Download and Share Your Payment Receipt

Great! You have created your payment receipt in minutes. Make sure you go through each detail to check for the accuracy of the information.

Once all the boxes have been checked, click on the download button at the top right of the page. Visme offers a variety of ways and formats you can download your payment receipts. You can download it as an image, PDF, and more.

If you would rather not go through the stress of downloading and sending the receipts to your customers, you can click on the share button instead and share a unique link (public or private) with your customer.

With this, you can track if your customers have viewed or interacted with your payment receipt using Visme’s analytics tool.

3 Receipt of Payment Best Practices

Now you’re buzzing to start sending out payment receipts to your customers.

Before you hit send, here are three things we want you to always look out for when designing and sending your receipt of payment.

Ensure Your Receipt Is Printer-Friendly

If you’re creating your payment receipt with Visme, you will have a printer-ready payment receipt. But this can go south if the design is not printer-friendly.

Avoid using light colors on your text as this will make it hard to read. Also, try not to combine contrasting colors that may overlap in your design. Make sure your payment receipt is clean, easy to read, and still attractive when printed.

In order to have high-quality prints, download the file as a pdf with bleed marks.

Send The Payment Receipt Immediately You Receive A Payment

When running a small business or building your brand, you’re probably going to be wearing multiple hats. That being said, you must make it a habit to create and send your receipt 2-6 hours after you receive payment (if it can’t be immediate).
This will ensure the date or payment remains intact, whether it is a partial or full payment.

Promote Your Brand Through Your Payment Receipts

You can attach or include information about a new sale coming up, a promotion, or a discount on your next purchase when sending your receipt.

This helps to continue the sales process even after purchase and strengthens your customer relationship and brand loyalty.

Always find a way to attach relevant advances to your payment receipts when sending them out to customers.

Quickly Make Professional Receipt & Documents with Visme

Payment receipts allow you to track and record every transaction meticulously, making sure nothing slips through unnoticed.

With this guide, you are on your way to having a handy payment receipt that serves you and your customers perfectly.

Creating your receipt of payment can be a breeze if you have the right knowledge and tools.

Save time today and create your payment receipt templates and other professional documents with Visme. Browse through Visme’s payment receipt templates and get started right now!